Look for a tool that lets you capture and organize personal, project, and program-level information. By externalizing this information into actionable items, you’re better set up for long-term success. Your brain isn’t built to store large bodies of organized information-but work management tools are. Instead of trying to store all of your project information in your brain, the GTD method uses a five step system to capture and catalogue your to-dos into an external source, such as a work management tool. Read: 18 time management tips, strategies, and quick wins to get your best work done Boost productivity with Asana Using work management to implement the GTD method Whenever you introduce a new task to the mix, your brain needs to think through everything you have on the docket and reprioritize your work relative to this new task. Even if you aren’t aware of it, your brain is constantly “on” in the background, shuffling and rearranging your upcoming to-dos to make sure nothing falls through the cracks. GTD is a popular time management strategy because of how simple it is to implement and how powerful it can be in practice. Allen describes the GTD method in his book, "Getting Things Done: The Art of Stress-free Productivity." The two-minute rule practically says that if an action requires less than two minutes to complete, then do it right away and don’t procrastinate.GTD is an acronym that stands for Getting Things Done, a productivity method first developed by David Allen in 2001. This way you can keep track and follow up later. In this case, make sure to move them to the particular delegate list/column. In the process of clarifying tasks, you will find such tasks that have to be completed by someone else. This Project column (list) reminds you that there are still things to do before you complete it. If a task requires more than one action to complete then add it to the Project column as a separate project (because it takes more than one action). You have to create the habit of updating your Projects column regularly. 9) Keep your Project lists (column) updated The process of clarifying each item should be tightened up to a minute. Also, it is essential to define the next physical action you need to take to move forward. In the processing stage the question isn’t to do the job, but to understand what every work task is. 8) Restrict the time you spend on a single task to clarify Instead of interrupting your work by regularly checking your email and trying to process what comes to your mind, try to block a particular time of the day for clarifying tasks and emails. The GTD stages require a different mental attitude.
Reduce the number of personal management applications you use. The best way to stay focused is to use one application which will allow you to centralize your work in one place – handling emails, tasks, events, and meetings. 6) Use one app for managing your tasks and email accounts Once you open an email or a task and you have clarified what the task is, you should act on it. So it is the habit to mark an email as unread, once it is read. The habit to return items to the mailbox is unproductive. This is precisely the purpose of clarifying. You have to empty your inbox and process all the emails and the tasks coming from emails. No matter how difficult it may be to decide, don’t leave any item in your email feed. Don’t leave tasks unprocessed, because you will start to procrastinate tasks and your productivity system will fail. As we mentioned above, this stage is for deciding where your items should go – trash, maybe/someday, projects, delegation. It is essential to process your list in sequential order this means that you should not prioritize at this stage. Keep in mind that processing is not doing, it is deciding, and you need to focus. Just focus on each item separately to be able to make the best decision. Process each item in isolation and don’t allow to be distracted by other items. A process as often as you can until you get the feeling that everything is clean and control. Until you shape them, they will be hitting your head. We call unprocessed stuff all the ideas, indefinite tasks, thoughts. 1) Process your inbox as often as possible
0 kommentar(er)
